Now that we have cleared that up, the question still remains – do I actually need a cloud? Well, it depends. Cloud storage has many benefits, you can access your files from pretty much anywhere from a laptop or even your mobile device and tablet, whether you are on the road, at a meeting or on Holiday. Many cloud suppliers such as Box have easy to use apps available. If you simply only require access to your files at the office and your IT infrastructure is secure and has space to store a large number of files then maybe you don’t need it. However, cloud storage can still act as a backup to your files so if you have sufficient IT infrastructure within your office it is worth considering a disaster recovery plan. What would happen in the event of an office fire or break in? are your files backed up to any hard drives and if so are they also onsite as they could well be destroyed in the same fire or break in. At Paper Escape, we offer a number of cloud solutions including Box and Centrastor as well as the following two alternative digital storage options.
Storage to CD-ROM or DVD is still the most popular choice with clients, not only is it the cheapest option from all of the storage solutions but it also forms a suitable backup option should you in the future decide to transfer the contents from the disc to a server, cloud or hard drive. The disc can then be stored off site or in a fire proof safe. We can also print disc covers and detail what files are actually on the disc, this is nothing new in this day in age but many of our customers love this extra touch because you can’t print a cover for a tiny USB stick or Hard drive, you can only find out what’s on it after inserting it. The major flaw with a CD-ROM or DVD is security. Most encryptions for discs can be easily removed in the wrong hands.
Similar to the above, USB sticks cost a little more than storage to disc, however a DVD is limited to around 4.7gb (approximately 40 x boxes of paperwork) and a CD-ROM about 700mb (10-15 boxes). However a single USB provides up to 128gb which can store over 1000 x boxes of paperwork. Passport sized hard drives cost around £75 and can store 1TB of data. USB drives and hard drives can also be encrypted to military grade level with the purchase of some additional software and some brands such as SanDisk come packaged with a decent level of security.